Use Software to Manage Your Project Planning Process

As the economy booms back from the recession, the need to execute flawless construction projects has never been greater. But we know what a long shot that is. The reality is every major capitol project has at least one black swan event occur.

Recent studies by Frost and Sullivan shows that  fleet management software can increase productivity by 15% and asset utilization by 20%. But the real value of equipment management software lies in its ability to gather volumes of data from which you can draw actionable insights to improve your project planning process.


To be competitive in today’s construction industry, top managers have an abundance of data at their disposal to make sure all their projects stay on course and mitigate the risk of failure. Take a look at the top reasons why construction projects fail, and how effective construction asset management can highlight them from far away.

How Can Software Rejuvenate My Project Planning Process?

1)Insufficient Resources

This one is a no-brainer, but a very easy trap to fall into. With the construction sector on the rise and projects abound, it’s very easy to overbook and stretch your resources thin. With your equipment being sent to different job-sites, it can become difficult to retain information regarding the exact whereabouts of an asset and when it’s available for use.

Fleet Tracking Solution: Once you have GPS monitoring on your construction equipment, management can become so much easier. You’ll always know what assets on-site and what’s sitting in your lot, making it much easier to plan your projects.

2)Faulty estimates of cost and schedule

With operating margins growing increasingly razor-thin, it’s important to stay on top of your costs and expenses with no room for error. That can be difficult with fluctuating gas prices, maintenance downtimes, and idle times for each equipment – with a fleet of 100 or more, forget about pinpoint accuracy. All managers have to rely on are previous trends and hopes that the outlying factors will remain the same.

Fleet Tracking Solution: Automated reports eliminate the need for guesswork. You will know exactly how many hours a machine was active, how much fuel it consumed, how much of that was reducible idle time, and whether it needs any preventative maintenance downtime. You can even optimize your worker’s schedules to prevent over-bookings, while again saving yourself 30 minutes in labor costs per worker, per day. Arming yourself with the exact costs and schedules can help you make much better project management decisions.

3) Poor communication

No communication and miscommunication can be a huge barrier to project completion. Even if one message goes unheard or unreported, it can derail your entire timeline. But with multiple projects, each with their own timelines and requirements, it can be difficult to monitor all the noise to determine which messages require immediate actions.

Fleet Tracking Solution:To make sure your important messages get heard, it’s important to set alarms for when a piece of equipment is in need of repair. But in large fleets, that can be easily over-looked. Construction equipment tracking allows you to keep tabs on all your items at all times. Telematics can be a great tool in helping you get the most of this rebounding economy.